SlideMagic Blog

I have put the source file of the happily dancing equalizer in PowerPoint now online. I uploaded it to Slideshare, you can see the animations if you download the presentation (a PPS file), the regular SlideShare embed does not support it.

Reading through a web site with guidelines for designing web pages for dyslexic users, I realized how valuable these recommendations can be for any audience, not just people with this condition.

This is a PowerPoint presentation design guide 101:

• Choose a big, san-serif font
• Avoid capitalization
• Apply a calm background, no watermarks
• Don’t righ-justify text
• Minimize use of italics
• Keep things short, write in a simple style
• Use bullets (if you have to), don’t write proze
• Refer to the reader as “you”
• Stick to narrow columns, text lines
• Use pictures

No audience member […] has ever said, “it was exciting, useful and insightful but far too short.”

Read the full (short) post.

I am adding adgoodness to my blog roll. This is another great find.

My wife had to swap her mobile phone because my 2 year old son decided to empty a bottle of water on her previous one. These things happen. The new phone is a Nokia E71. Phone reviews are a bit out of the scope of this site (it is a great phone by the way), but I can comment on the graphics of the user interface.

Nokia could have done so much better:

• Like almost all mobiles, there is a busy wall paper crowding the display
• Overly sophisticated icons with random colors
• Different font (sizes), poorly aligned.

Mobile phone screens can also benefit from a “Zen” make-over to transform them into calmer and more minimalist user interfaces

PowerPoint and mobile phone interfaces are the same: the fact that you can make that sophisticated watermark background does not mean you have to use it!

All presentations I design are used by others - not me

All presentations I design have a serious, professional subject

Still, I like to add a personal signature to my work. How can you do that within the constraints of the presentation other than the little reference in 8pt font on the last page?

As a designer you can steer the choice of visuals you use with things you are passionate about:

• When you need an urban street image: take one from Paris, even better Boulevard St. Germain, even better people sitting outside Cafe de Flore…
• When you need to express harmony use a black and white image of Miles Davis playing a away…
• When you need to visualize something agile and fast, take a bright yellow Mini car…
• When you need a newspaper cover, take one from a memorable date…
• The list can go on and on…

See this chart:

It breaks a number of rules. The most obvious one is the bar towering out of the chart frame. But hey, it helps make the point!

Original chart can be found on PHD Comics. I found it on Junk Charts

UPDATE: this chart does violate some other basic design rules that are better corrected, see an earlier post about cleaning up Excel/PowerPoint data charts.

More and more I come to the realization how online presentation sharing tools such as SlideShare will become one of the main platforms to spread ideas.

• An image says more than a 1,000 words. Long pieces of text do not work for an impatient Internet audience suffering from information overload. Short blog or Twitter posts cannot capture complex concepts. LOOK AT THIS SHORT POST AND MANY PEOPLE WILL ALREADY DECIDE IT’S TOO LONG TO READ

• Images are a pain to manage in HTML, especially when you want to add text, shapes, etc. SlideShare makes it easy to put up a sequence of images. Slideshare makes it easy to embed, share this.

• Presentation Zen ideas about good presentation graphics are spreading into the mainstream: more and more people know how to leverage presentation software correctly

• SlideShare enables some remote “flow control”. People click frantically, but follow the script better than when scrolling down a column of text only eye balling bold words, or abandoning a YouTube (or TED) video mid-way

Remember, a good SlideShare presentation is not the same as a presentation for a live audience. See my earlier post on Not all presentations are “Zen”.

• A SlideShare audience is as impatient as any, but it does not sit in a room where it is impolite to walk away mid-presentation. Every slide should invite watching the next one.
• People watch SlideShare presentations on a very small screen, like sitting in the back of a huge conference room: large images, big fonts are even more important

Copying PowerPoint objects using CTRL-C / CTRL-V or “copy”/“paste” from the menu creates a new object to the bottom right of the original one. Often you want to copy objects horizontally, or vertically aligned.

Here is how to do it:

1. Hold CTRL and SHIFT
2. Use the mouse to drag a copy of the object (movement is locked horizontally or vertically)
3. Release the mouse button

Thank you Titus Tielens (see his books on PowerPoint - in Dutch)

Not all presentation settings are the same. A “Presentation Zen” slide show with stunning images and the incidental word on a slide is great for a keynote, but might be a bit too much to discuss last quarter’s financial results. The 50 page deck with bullet point slides might be serve better as a printed business plan than the key communication tool for a 20 minute VC funding pitch. I have tried to describe 6 presentation scenarios and categorized them according to:

• Whether the  presenter is present or not
• The amount of detail/data inside the document

Here we go (click image for bigger picture):

1. The key note is the classical “Zen” presentation. Huge fonts, dark background, few words, large images.
2. The pitch is similar to the key note, with the difference that it might be shorter, and does contain some more data to answer questions from the much smaller audience.
3. The meeting presentation is probably done on a light background, and contains much more facts and details. Over-simplified slides with beautiful pictures do not work in the small conference room with people ready to go through raw material. McKinsey and other consulting firm’s presentation often fit in this box.
4. The slideshare (or online) presentation is something relatively new. People see it typically in small windows, i.e., fonts should be big, pictures should be nice. The audience of this presentation is highly impatient, clicking rapidly to reach the end, and aboning your presentation if it is not interesting enough. No animations here.
5. The email attachment is similar to the key note presentatation with an important difference that it needs to stand on its own, titles need to explain the messages in the charts. Some animation could be used here (sparingly though). Detail is less than the handout.
6. The handout contains the full detail, the full text. It should be prepared on a white background (people will often print it) and use no animation (again, does not come out in print). For VC pitch situations, the good handout makes the business plan “brick” obsolete (hardly anyone reads these anyway).