SlideMagic Blog

Most of my charts start with a pencil sketch. I burn literally through piles of paper when designing a presentation (a good use of those 1-sided print outs you do not need anymore). So what are my favorite pencils?

When I started at McKinsey, the Pentel P205 was my initial favorite. Per pencil, it is actually very cheap. That was exactly the problem, people considered it cheap enough to borrow it all the time. I kept on buying new ones.

I experimented with various much more expensive pencils only to discover that these are actually pieces of jewelry rather than sketching instruments. Beautiful to look at, but not very useful. Check out the site of Joon Pens in New York to see some examples.

Recently I discovered Lamy pencils as the perfect in-between. Two pencils are my favorite. First there is the classic Lamy 2000. Designed at the end of the sixties, and still in production pretty much unchanged. A beautiful minimalist look, very light and a nice, almost wood-like feel. People say that over time the mat finish will wear off at those spots where you hold the pencil though.

I use a 0.7mm pencil for regular writing. But when it comes to sketching a wider pencil is much better. The Lamy Scribble comes in a version with a 3.15mm fill. It has a very nice grip and is beautiful to let your creativity go.

(All links to Amazon are affiliate links).

Here are the blog posts written in 2010 that were most popular in 2010 according to Google Analytics:

1. First thoughts on the iPad and presentations

2. A turning mask optical illusion

3. In defense of the US Army spaghetti chart

4. A presentation about Steve Jobs

The Presentation Secrets Of Steve Jobs

5. How to make semi-transparent text fills in PPT

6. What really matters in PowerPoint template design

7. Creating McKinsey-style waterfalls (re-post)

8. Making photo cut outs in PPT

9. Book review: Presentation secrets of Steve Jobs

10. CVs are coming to PowerPoint

I used to recommend to stick to standard Windows fonts in order to avoid compatibility issues when presenting on other computers than your own. I am changing my mind, the risk of technical issues is still there, but the benefits of custom fonts is much greater.

Standard PC fonts (Times roman, Calibri, Arial, etc.) just do not look good. In dense body text, this is not such a big deal. But as PowerPoint slides get fewer and fewer text, their design start to look more like a poster with big headlines. And in posters, typography is a huge deal.

This post on the PowerPoint Ninja blog explains how to overcome compatibility issues by embedding your custom font inside the presentation. When you send it to someone else, she will see the correct font.

You can find your inspiration for fonts on one of the many fonts web sites, paying close attention to the small prints in books (they often mention which font was used) or through books like this one that I picked up in a Tel Aviv book store: 1000 Fonts (affiliate link).

Many business presentations are loaded with tracker elements:

• An agenda page with a highlighted bar that moves as we go from section to section
• A miniature version of a framework in the top right corner of a slide with a changing color highlight to remind people what we are talking about.

I find trackers great for big documents: it allows fast browsing if you need to refer back to material. In (shorter) presentations I try to avoid them:

• If you need trackers to keep people hooked to your story, your story is probably very boring. Maybe you can try to change the story?
• These top-right symbols add clutter to the slide design
• A big tracker agenda can come across daunting for an audience: “oh no, 5 sections before we get to the conclusion, let’s check email on the Blackberry…”

I am all in favor of structure, just let it come natural via your story, without having to “rub it in”. One elegant solution is the full page separator slide like the ones I used in the IDU Biometrics presentation. They can contain a few words about what comes next e.g., “technology”, or better you can write a question that wakes up the audience and makes them curious to find out more what’s next: “why is this such a great biometric?”.

There are just so many advantages to making slides with very simple shapes:

• It focuses on what you want to say only
• They are easy and quick to make
• They look highly professional without a degree in graphics design and/or the full suit of Adobe software
• It easy to create a sense of motion
• There are no issues with images/illustrations that do not fit your color template

An example is this poster by Network Osaka (actually must better than a concept designed by me a year ago):

One of the things I find the most difficult in presentation design is to get a consistent look and feel across all slides in the deck. It is tempting to come up with the killer chart for each concept that you want to communicate. Each slide is great, but if you look at your slides in the slide sorter, nobody would guess they are taken from the same story.

So, we have to add one more constraint to the design process: consistency. Some visualization ideas might just not work given the overall context of the presentation, sorry.

In the design process, I always start with the most important slides that convey the heart of the message. Brainstorm, sketch these, and then freeze the look and feel of the entire presentation based on these few slides:

• Fonts
• Colors
• Position of titles
• Type of images (cartoon, nature, vintage, people, color)

Think of your presentation as a movie that runs in the background, it is set in a time, a place. You pick them all, but stay inside the world of your presentation.

Image credit: Copeau,

Anyone interested in presentation design will have heard about or bought Nancy Duarte’s latest book: Resonate. I managed to read it over the weekend, here are my impressions.

While her previous book slide:ology was mostly about slide design, Resonate is about stories, stories that get your audience to change their perspective, and take action, do something, change something. It is actually the right order of learning how to become a good presentation designer: first acquire the skills to visualize a single concept in a chart, then focus on weaving those charts together to build a powerful story.

This is what I see happening around me. The current Slideshare presentation of the year competition shows that thousands of people have acquired the skill to make “stunning visuals” using images. But most story lines are still relatively simple: sequences of chars showing how big something is, or sequences of images that show emotions/feelings that we all recognize. Great movie directors or authors posses the art to take you along a more complex path  that will change you and the perspectives you have of the world. This is what Resonate is trying to get to.

Slide:ology is a reference book that I still use when designing slides, Resonate is different. It is a book with an idea, looking at the cover on the book shelf will remind you to check whether this is the best story line you could come up with

Large parts of the book are written using reverse engineering, analyzing great presentation and speeches and see why they had so much impact on their audiences. But on top of that, Nancy threw in her own presentation design experience, and embarked on a significant research effort in areas such as movie scrip writing and classic rhetoric. A few of the interesting points that were highlighted in the book (just random examples, not a MECE (what’s this?) summary of the book’s contents):

I stumbled across these web sites recently. Poolga let’s you pick artistic wallpapers for your iPhone, Tseventy gives a collection of hand-picked photography that you can download to your iPhone. Strange that all images seem to be portrait though.

The iPhone opening screen is a waste of screen real estate. Why not have a new image everyday, a useful quote or an interesting stat, or a word of the day? We need a (presentation) designer and an iPhone app programmer to get together…

It reminds me a bit of the early 1990s when Internet-powered screen savers clogged up corporate networks (remember Pointcast?). Leaving network performance aside, it did not work for desktop screens because people are staring all day at these. The mobile screen in your pocket might just be suited though.

I stumbled on this book: Bibliographic: 100 Classic Graphic Design Books in a Tel Aviv book store the other day. The vast majority of recent books on graphics design are meant to be “eye candy”, sitting on coffee tables without being read in detail. What a joy it is therefore to go back to older titles.

This book lists 100 important books on graphics design and typography. Each book is discussed, put in its historical context, and highlighted with an image of the cover and  a few page spreads.

It is striking to see how only a few decades ago, graphics and type still looked so basic. But equally important is the realization how the current overdose of computer-generated images and decorations detracts from the basic purpose of a poster or a slide: convey a message. When people just had type and basic shapes as design tool, it forced them to make the most of them. I find myself in a similar situation, armed with PowerPoint, fonts, images but without the graphic artillery of sophisticated Adobe Illustrator designs. Looking some of the designs from the 30s or 60s convinces me that I can do without this back up.

Some books discussed in the book are still in print, and I have added a few to my wishlist:

• The Visual Display of Quantitative Information, 2nd edition by Edward Tufte (yes, I have not read this book yet)
• Helvetica: Homage to a Typeface by Lars Mueller (maybe time to stock up on the DVD as well)
• Meggs’ History of Graphic Design by Philip Meggs

This image tells 2 things:

1. Have the courage to deviate from standard visual cliches
2. Simple shapes can still convey a powerful message

The image was added by Robin Benson and taken from this book:  Graphic Design, Referenced: A Visual Guide to the Language, Applications, and History of Graphic Design (affiliate link)