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Merging PowerPoint presentations without mixing up formats

October 14, 2008 · by Jan Schultink
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Merging different PowerPoint presentations usually creates format chaos. The slides that are inserted are automatically re-formated in the style of the mother presentation. Especially if you want to make a collage of different presentations with a completely different look and feel, this is a disaster. Simply “ctrl-c / ctrl-v” slides across does not work. One solution is to PDF both presentations, then merge them in Adobe Acrobat. But there is a solution inside PowerPoint as well.

Apple:

  1. In the insert menu, select “slides from”
  2. Select “other presentation”
  3. Here is the trick: click “select slides to insert” rather than “select all slides”
  4. Click insert, wait a few seconds
  5. A window will open from which you can select slides, at the bottom you should click the box “keep design of original slides”

PC (PowerPoint 2007)

  1. In the home ribbon, click “new slide”
  2. Click “reuse slides”
  3. Browse for the file to be inserted
  4. Click the “keep source formating” box

UPDATE: hey, a solution for PowerPoint 2003 as well (thank you BusinessToolsBlog)!

UPDATE: PowerPoint Join seems to be an automated tool developed by Sobolsoft that links PowerPoint presentations together. I have not tried it though.

PowerPoint

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10 comments

Geoff2010-08-15 08:54:35
After pasting, and while the pasted slides are still active in the left pane, I Right Click to choose my preferred layout for all the slides I've brought in. Then I scroll through for sub-title slides (specific layout) and picture-heavy slides (layout with minimal bling).

I use right click on the left or in a shape-free area of my current slide to choose my preferred layout a lot.

...Geoff
Mac User2010-07-29 10:26:52
Chris, if you're using a Mac, that technique works if you have a just a few slides. I needed software to do the automation. Recently found Powerpoint Merger and this simple app knocked out close to 60 presentation merges in no time.

Here's a link to the site to merge powerpoint slides and presentations
Nisha2009-09-07 22:19:38
OMG YOU ARE F'ING AMAZING! YOU SAVED MY F'ING LIFE! I'VE BEEN SEARCHING SO MUCH AND NO ONE WOULD TELL ME (EVEN MICROSOFT WHICH I THINK IS REALLY SAD)!
Sandi Mays2009-03-24 04:43:00
Jon, This is the best tip ever!
Andrewf2009-04-29 15:13:00
Ok.. so i add a "new Slide" I don't see a "reuse slides" button in MS PowerPoint 07??
Jan Schultink2010-01-15 10:26:13
Not sure what the right arrow is for, you need to click the actual slides in the vertical column to transfer them.
Anonymous2009-03-09 16:49:00
Huge! This works great!
Anonymous2010-01-15 04:26:30
When I get the file I want into the "reuse file" box, click the rt arrow, nothing happens. what am I doing wrong ?
Chris Hoskins2010-03-19 10:55:43
In older versions of Powerpoint on a Mac you can also go to the Preferences, then choose 'advanced' where there is a checkbox to allow you to "keep design when copying slides between presentations"
Jan Schultink2009-04-30 05:13:00
@andrew. Don't simply add a new slide. Click the drop down button just below the new slide icon.